- Microsoft OneNote 2010 gives you the ideal place to store and share your information in a single, easy-to-access location
- Use quick filing to organize notebooks, ideal when you're working on multiple projects
- Apply styles and formatting to selected text to another paragraph with the new Format Painter
- See results as you type with improved Search functionality and view a prioritized list of Search results
- Easily organize and jump between your notebooks with the improved notebook Navigation Bar
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Microsoft OneNote 2010 gives you the ideal place to store and share your information in a single, easy-to-access location.
Capture text, images, as well as video and audio notes with OneNote. By sharing your notebooks, you can simultaneously take and edit notes with other people in other locations, or just keep everyone in sync and up to date. You can also take your OneNote 2010 notebooks with you--view and edit your notes from virtually any computer with an Internet connection or your Windows phone.1
Create one centralized resource for all of your ideas
OneNote 2010 delivers an array of new and improved tools that make it easy for you to capture and reference your ideas and important information.
- Take notes while working in Microsoft Word 2010, PowerPoint 2010, or Internet Explorer using the new Linked Notes feature. OneNote provides a link to where you were in the source document at the time you took the note, keeping your ideas automatically connected to the content you create.
- Save time and make your important content easily accessible. Use the new quick filing feature in OneNote 2010 to collect information while working in other programs. Send a copy of content from documents, Web pages, e-mail messages, or almost any program to the exact location you want in your OneNote notebooks.
Manage information with tools that save time and simplify your work
It's much easier to manage information when you can customize the way you work.
- Explore and manage your notebooks more effectively with an enhanced notebook navigation bar, improved tools for managing sections, and multi-level page groups.
- Save time with an advanced search experience that shows results as you type. OneNote 2010 learns from your searches and prioritizes results. You can also add wiki links to pages, sections, and section groups within your notebook to ensure related content is always easily accessible.
Work together more successfully
If you are one of the many people who work with others on projects, OneNote 2010 has good news for you.
- In OneNote 2010, see recent changes highlighted automatically when you open a shared notebook along with an indicator showing who made each change.
- Retrieve content you inadvertently discarded from the Notebook Recycle Bin or restore previous page versions if someone has made changes to the notes you need.
Collect information, brainstorm, and share ideas from more places
Your ideas, deadlines, and emergencies don't always occur conveniently when you are at your computer.
- OneNote Web App is an online companion to Microsoft OneNote which enables you to extend your OneNote experience to the browser. Store your notes online and edit them from a Web browser. View and copy notes quickly, view edits by author, access previous page versions, and even edit shared notebooks simultaneously with others who are using OneNote Web App and OneNote 2010.2
- OneNote Mobile 2010 gives you a lightweight viewing and editing tool for your notes that's especially designed for easy use on your Windows phone.3
Whether you're collecting information, making a plan, working with a team on an important project, or getting work done on the run, OneNote 2010 gives you the power to manage all of your information more easily, with more flexibility, and with better results.
1 Web and Windows phone access require an appropriate device and some functionality requires an Internet connection. Web functionality uses Office Web Apps, which require a supported Internet Explorer, Firefox, or Safari browser and either SharePoint Foundation 2010 or a Windows Live ID. Mobile functionality requires Office Mobile 2010 which is not included in Office 2010 applications, suites, or Office Web Apps. There are some differences between the features of the Office Web Apps, Office Mobile 2010 and the Office 2010 applications.
2 Requires SharePoint Foundation 2010 or a Windows Live ID.
3 OneNote Mobile 2010 is not included in the Office 2010 applications or suites.
Top Customer Reviews
I love the Find Tags feature: I won't forget about anything anymore, ever. With one click of a button, everything on my different priority lists pop up together from all over the places, be it books I read, projects I am working on, schedules I am trying to keep up with, questions I have' anything that needs my immediate attention comes out of no where all of sudden.
If you are the type of doing only one thing at a time - for example, you have to finish one book before starting on another - OneNote is not for you.
If you have to do a hundred things all at the same time and try to catch up with your priorities and urgencies and work on anything at any given time when situation calls or interest tickles, without having to worry about where you left off and where to begin with, OneNote is by far the best thing that could happen to your life.
You are missing out on a fortune if you don't employ OneNote to your benefit in this era of the information-galaxy-super-explosion happening on this planet.
Still not convinced? You can password-protect any part of your writing in secrecy while exposing all other parts in the open. You may find other features like this tailored to your particular needs. You'll be surprised.
OK, let me stop, I'm not getting paid for this hype. I feel obligated to write this review and say: Thank you OneNote, you complete me.
Most Helpful Customer Reviews on Amazon.com (beta)
OneNote Easily beats them ALL! There is simply no contest.
For those of you who haven't tried OneNote, here's a brief description of its many benefits--While its Feature-List is Huge, Polished, & Intuitive, these are some key features:: OneNote is a great place to put ALL your notes. It lets you organize all your data & access it in a Snap. Easily add HYPERLINKS Between any Notes, or Hyperlink to websites & to other programs. It Retains Formatting when you copy from the Web or other apps, & accepts text, photos, handwriting, drawings & audio. OneNote lets you put ALL your data in a single spot & find it again in a couple clicks. Unlike cumbersome tree-based organizers, OneNote lets you organize your data into Major Categories ("Notebooks")--such as "family" "hobbies" "projects" ...Into Specific Topics (in Section Tabs)--like "my Wife" "Bible study notes" "Simpson Project" ...And Into individual "Notes"--be it 2 words or a lengthy treatise. SEARCHING is indexed so the results appear even Before you've entered your search-string! The Notebook Names, Section Tabs, & Notes display on the sides of your screen ready to open with a Click. Text formatting is available via right-click. It Automatically Saves And Backs up your work. In short, OneNote offers you the ability to manage every bit of data in your life--an Amazing program you'll wonder how you managed without!
I was previously a long-timer user of OneNote 2007. OneNote 2010 is truly an Essential Upgrade: While the Search features in O.N. 2007 were Very Good, the Search Enhancements in O.N. 2010 are Spectacular; OneNote has adopted Search-As-You-Type searching (you usually spot your desired note Before you finish typing the search-string) ... & navigating through your hits is quite fluid.
And the additional Enhancements added since the 2007 version are just too numerous to mention here. Here are just a few of the Changes Since O.N. 2007::
>> You can save your notes to the web so they're available from Any computer.
>> The toolbars are even easier than before to personalize--especially the Quick Access Toolbar--for instant
access to your every most-used function. Prefer not to use the Ribbon?--You rarely need to even see it.
>> Amazingly, Searching is even More Powerful Than Before & offers even More options.
(Be sure to take advantage of Operators "AND," "OR," "Partial," & "Exact"!) Simply stunning!
>> There's a SEPARATE Search for "Find-on-Page" that instantly highlights all hits for just the text on-screen.
(BTW, all OneNote search-results appear Instantaneously.)
>> The previous limited space for Section Names has been thoroughly corrected.
>> The "Format Painter" lets you apply desired formatting to multiple selections.
>> Sub-pages are now multi-level, collapsible, & a breeze to work with.
>> All deletions of Pages & Sections are instantly recoverable via an internal Recycler.
>> Etc., Etc., Etc.
A truly _Compelling Upgrade to a program that is worth its weight in Pure Platinum.
... And if you haven't tried OneNote yet, You are in for a Treat! You will wonder how you managed without it: All your Thoughts, Data & Ideas perfectly organized & instantly accessible.
How good is OneNote? Brilliant people worldwide are calling it the Best & Most Important software on their computer.
It is certainly that for me: The Sine Qua Non of my computer, an awesome extension of my brain.
P.S.: To keep this review concise, I included secondary notes in Comment One. If you notice any inaccuracy or any way my review can be more helpful, please add a comment. Thank you! :)
To Whom it May Interest,
I am a dyed-in-the-wool proponent of OneNote thanks to its second iteration, 2007. While 2003 gave a tantalizing (and frustrating!) glimpse of what could be, 2007 delivered in most every way: functionality, stability, usability, and so on. I can attest that it is the best consumer program for indexing content I've ever come across. People, particularly students and others who need to accumulate and organize information, are disserving themselves and their projects by not using it.
I used the beta for several months and then purchased the program, which I've been using for over a year now. While 2010 was nothing near the gargantuan leap between 2003 and 2007, it didn't need to be. I appreciated the refinement of just a few key features in my favorite program, including:
(1) adding the ability to insert sub-tabs in any given section. You can also add sub-tabs to sub-tabs (but no more sub-tabs after the third order).
(2) vastly improving the "print to OneNote" functionality--now you can choose exactly where you want each file to go
(3) allowing greater ease in choosing where your notebook is stored
(4) improving synchronizing capabilities. I have tested under the following conditions, each of which I discuss below:
*synchronizing over a LAN network*
PROS: almost live-updating from one machine to another (there is a slight delay that has varied between the two networks I configured)
-includes all files (e.g. audio recordings) unlike SkyDrive
CONS: no user guide included with program to explain how to set it up. It took some tinkering and online research, which is fine for me, but for the average user I think including a section in the notebook bundled with the program would be better.
-no easily accessible button in the user interface to check and execute synchronizations. You can ADD such a button (which I did). I think the sync is supposed to be automatic, but it's nice being able to check on the status of the synchronization and to force a synchronization whenever I want.
*synchronizing using SkyDrive*
PROS: very quick, in my experience, with uploading notebooks
-great Office functionality on-line (thought not yet on mobile platforms). This isn't merely an online file viewer; you can do most of the things you would in the regular program in SkyDrive
-notebooks exempted from the "50mb rule." SkyDrive gives you 25 gb on the condition that no individual file is larger than 50 mb. This was a headache for OneNote users but has since been fixed.
CONS: does not sync audio files. OneNote strips the notebook of audio when it uploads it. Since it does this automatically, though, I don't really mind. A worthwhile cost for convenience! I would criticize the synchronizing user interface, though, for making it seem like the sync failed because not everything was uploaded. The sync probably WORKED but because it did not do everything the progress bar looks similar to the progress bar displayed when a synchronization actually does fail.
-cannot view all synced files online (e.g. pdf files embedded in pages). SkyDrive will alert you of this problem. To know if something was synced or not choose to open the online notebook on your computer.
-formatting details sometimes visible online (e.g. "[Line break]"). These do not transfer back to the OneNote notebook on your hard drive.
-if you are VIEWING a notebook that is stored in SkyDrive, syncing changes apparently can't be forced. Only when you exit out of the notebook does it sync whatever changes you made back online.
-the synchronization can sometimes hang. It's buggier than I would like, but I still use it.
-no indexed search online (which is understandable)
-garbles some handwritten text.
It could not compete very well with programs like EverNote for users that use more than one computer. Now, it syncs really well over the web and I love it!
It keeps me organized wherever I am. I can access my notebooks even if I'm on someone else's computer through a web browser.
Is it perfect? No, but its close and its the best option out there. I no longer "store" information only to not be able to remember later where I stored that information.
The #1 problem with OneNote is simply that no one I run across seems to know what it is. However, if you take just 5-10 minutes to poke around you'll find that Microsoft OneNote is the most useful part of the suite that you never knew existed.
Put simply, OneNote is a place for your stuff. Think of it as a switchboard for MS Office. OneNote lets you organize groups of topics into "Notebooks". Each Notebook you create has a series of tabs across the top (called "Sections"), and each Section contains one or more pages. The structure is similar to a filing cabinet, with tabs, folders, and files, but because this is a piece of software we're talking about, it does oh so much more.
The goal behind OneNote is that you should open the program and immediately be able to start working. The is no Save button, anywhere: everything you do is saved in realtime--that way, you don't have to think about anything but what you're trying to do. It isn't designed for detailed text formatting like Word, but it is smart enough to auto-create some of the things you commonly use, like bulleted lists and tables of information. For example, if I want to start typing rows and columns in a grid, I simply...start typing. Hit tab and a grid is created, with the cursor scooted on to the next cell every time I hit tab (and new rows created when I hit Enter). I can pick bulleted lists from the toolbar, or I can just type a dash and a space and OneNote gets the idea that I'm enumerating--and of course it does the same for numbered or lettered lists (a., b., c., etc.). This makes it easy to just sit down in a meeting, start taking notes, and dress it up later if you want to. I have a handy "Meeting Minutes" template in MS Word. I type my notes in OneNote, and when I'm done I open the template, copy/paste the notes into it, save & send the document, and I'm done.
This becomes a huge benefit when you realize that OneNote is searchable: if I need to find which meeting it was when my team talked about X, I just search OneNote and get a listing of all references. I can dial down the results to one Section of tabs, or grow it out to every OneNote Notebook I have. What blew my mind was when I dropped a screenshot into a page and found that OneNote used OCR to pick keywords out of my picture! Searches are fast, and the best part is that OneNote will let me get away with being sloppy. If you want to take a "junk drawer" approach, you can start dumping files of all kinds into OneNote. When you paste a file, you are given the options to drop it in like an e-mail attachment (has an icon, you double-click, and it opens), as the content (dumps the contents of the doc into the page), or as a link to the place it came from. If you copy/paste information from another place, including the web, OneNote will automatically drop a citation link in for you, be it to a place on a network, on your hard drive, or on the web.
But that's just the beginning. You can share your notebook across computers, across a network, or via the web. If you have a Windows Live SkyDrive account, you can get Cloud-y and use SkyDrive as a nexus so that no matter where you are, you can get to your Notebooks and sync them across machines. Shared notebooks can be restricted at the notebook level, by section, or even by page. You can encrypt and password-protect. You can log into your MSN account and access SkyDrive to work with your Notebooks if you're on a computer that doesn't have OneNote installed. You can move notebooks around, merge them, and more. You can record meetings with your computer's microphone and it'll be saved directly into your Notebook or out to a separate file. You can also use a screen grabber to take screenshots of just about anything.
OneNote also bridges the gap across programs: you can "Print" to OneNote, e-mail to OneNote, or right-click a file and "Send to OneNote". If you're feeling lazy, you can just point it at OneNote and go, without telling it what to do with the content...OneNote will put it in a section called "Unfiled Notes" and let you sort it out later. If you have a tablet-based computer, drawing tablet, or even one of those old "pen-based computers", you can draw directly on the screen. There are drawing tools, too. Or if you just like drawing and don't have any of those, you can mark up your notes using the mouse, just like freehand drawing in Photoshop.
So here are two very good examples, work and home, of how OneNote can be the Right Arm of Microsoft Office:
I manage IT Projects. I have a notebook for each project, with sections labeled "Overview", "Initiation", "Planning", "Development", "Testing", "QA", "Production", and "Meetings". Each phase of my project has important information in the appropriate section--for example, "Overview" gives the history of the project, who asked for it, why we're doing it, and who to contact. When I'm in a meeting, I open the Notebook, start typing in a new page in the "Meetings" tab, and when I'm done I copy/paste into my Template, "Save As", and e-mail it. It makes quite an impression when the people in my meeting have the minutes waiting for them before they get back to their desk.
I had a real problem with Post-It notes: I loved them too much. I'd write stuff down on these sticky colored scraps and they'd end up everywhere. Sifting through them to find the one I was looking for was annoying.
I made a OneNote Notebook with sections for each logical group. Now I have a "Contacts" Section for people/companies' contact information that really doesn't need to be in my Outlook Contacts--or information that doesn't fit on my phone, like mailing addresses. I have a "Computers" section that has separate pages for each computer, with specs and information I need to know at a glance. Most importantly, "Electronics" - all the stuff I have that I sometimes have to go back and fool with. My Onkyo receiver, Samsung Flat-Panel TV, PlayStation 3, and more have their own pages with notes on my settings and copies of the user guides. If I buy something online, I no longer print my receipt, I just choose "Send to OneNote" and point it at my "Purchase Receipts" section, where it gets its own page. VERY handy when I have to find out when I bought something or need 'proof of purchase' because it needs to be fixed. Ditto for rebates and the rebate forms I mail out. I know people who have sections for "Recipes", "Job Interviews", or even "Family Tree".
The Work notebooks I sync across our network and share with other people. The personal notebooks I password protect and sync through my SkyDrive account. Either way, I now have a way to access any information I store, no matter where I am, and search it without having to dig through a ton of files and folders.
If you have a lot of information, of any kind, and you need a decent way to get your arms around it, you couldn't ask for something more simple or more useful. I've been a fan of OneNote since I first gave it a try four years ago, and I'm glad to have a chance to share this secret with you.
ORIGINAL REVIEW;..Loved one note 2007 on my old machine with 32bit XP. Purchased a new Windows 7 64 bit machine and Onenote 2007 was not compatible. Searching MS's website I found a third party workaround which makes 2007 compatible albeit very awkward. I searched MS's products and they state the Onenote 2010 is compatible with either a 32 or 64 bit system. So, I bit the bullet and purchased the 2010 version. Disappointment arrived, the 2010 version was no different than the 2007 version. Neither products are fully compatible with a 64 bit Windows 7 system. The main issue is you can not send documents to Onenote. Without this feature Onenote is no good.I contacted Microsoft and for three days allowed them internet access to my computer for about 10 hours collectively. The end result is, they told me their product is not compatible at this time with 64 bit systems, even though it is their own 64bit operating system. I asked the tech why the product box states the product is compatible with both 32bit and 64bit systems. He told me that you can install the program on both systems, however it doesn't mean that all features will work with both systems. WOW! He also tried directing me to a third party "workaround" which would partially fix the problems, but also said Microsoft would not support any issues occurring from such. This guy was a higher level tech. He did say the problem was known at Microsoft and possibly a patch would be forthcoming, and for me to just continue doing my updates. I found all of this unsatisfactory and decided to return the product as defective. I understand why so many of my contacts are now using alternative sources for their office suites. MS Case 11619857..