Alistair Cockburn's
Writing Effective Use Cases is an approachable, informative, and very intelligent treatment of an essential topic of software design. "Use cases" describe how "actors" interact with computer systems and are essential to software-modelling requirements. For anyone who designs software, this title offers some real insight into writing use cases that are clear and correct and lead to better and less costly software.
The focus of this text is on use cases that are written as opposed to modelled in UML. This book may change your mind about the advantages of writing step-by-step descriptions of the way users (or actors) interact with systems. Besides being an exceptionally clear writer, the author has plenty to say about what works and what doesn't when it comes to creating use cases. There are several standout bits of expertise on display here, including excellent techniques for finding the right "scope" for use cases. (The book uses a colour scheme in which blue indicates a sea-level use case that's just right while higher-level use cases are white and over-detailed ones are indigo. It also provides notational symbols to document these levels of detail within a design.)
This book contains numerous tips on the writing style for use cases and plenty of practical advice for managing projects that require a large number of use cases. One particular strength lies in the numerous actual use cases (many with impressive detail) borrowed from real-world projects that demonstrate both good and bad practices. Even though the author expresses a preferences for the format of use cases, he presents a variety of styles, including UML graphical versions. The explanation of how use cases fit into the rest of the software engineering process is especially good. The book concludes with several dozen concrete tips for writing better use cases.
Software engineering books often get bogged down in theory. Not so in Writing Effective Use Cases, a slender volume with a practical focus, a concise presentation style, and something truly valuable to say. This book will benefit most anyone who designs software for a living. --Richard Dragan
More and more people are writing use cases, for behavioral requirements, for software systems or to describe business processes. It all seems easy enough--just write about using the system. But, faced with writing, one suddenly confronts the question, "Exactly what am I supposed to write--how much, how little, what details?" That turns out to be a difficult question to answer. The problem is that writing use cases is fundamentally an exercise in writing prose essays, with all the difficulties in articulating
good that comes with prose writing in general. It is hard enough to say what a good use case looks like, but we really want to know something harder: how to write them so they will come out being good. These pages contain the guidelines I use in my use case writing and in coaching: how a person might think, what he or she might observe, to end up with a better use case and use case set. I include examples of good and bad use cases, plausible ways of writing differently, and, best of all, the good news that a use case need not be the best to be
useful. Even mediocre use cases are useful, more so than are many of the competing requirements files being written. So relax, write something readable, and you will have done your organization a service. Audience This book is predominantly aimed at industry professionals who read and study alone, and is therefore organized as a self-study guide. It contains introductory through advanced material: concepts, examples, reminders, and exercises (some with answers, some without). Writing coaches should find suitable explanations and samples to show their teams. Course designers should be able to build course material around the book, issuing reading assignments as needed. (However, as I include answers to many exercises, they will have to construct their own exam material. :-) ) Organization The book is organized as a general introduction to use cases followed by a close description of the use case body parts, frequently asked questions, reminders for the busy, and end notes. The
Introduction contains an initial presentation of key notions, to get the discussion rolling: "What does a use case look like?," "When do I write one?," and "What variations are legal?" The brief answer is that they look different depending on when, where, with whom, and why you are writing them. That discussion begins in this early chapter, and continues throughout the book.
Part 1, The Use Case Body Parts, contains chapters for each of the major concepts that need to mastered, and parts of the template that should be written. These include "The Use Case as a Contract for Behavior," "Scope," "Stakeholders and Actors," "Three Named Goal Levels," "Preconditions, Triggers, and Guarantees," "Scenarios and Steps," "Extensions," "Technology and Data Variations," "Linking Use Cases," and "Use Case Formats."
Part 2, Frequently Discussed Topics, addresses particular topics that come up repeatedly: "When Are We Done?," "Scaling Up to Many Use Cases," "CRUD and Parameterized Use Cases," "Business Process Modeling," "The Missing Requirements," "Use Cases in the Overall Process," "Use Case Briefs and eXtreme Programming," and "Mistakes Fixed."
Part 3, Reminders for the Busy, contains a set of reminders for those who have finished reading the book, or already know this material and want to refer back to key ideas. The chapters are organized as "Reminders for Each Use Case," "Reminders for the Use Case Set," and "Reminders for Working on the Use Cases." There are four appendices: Appendix A discusses "Use Cases in UML" and Appendix B contains "Answers to (Some) Exercises." The book concludes with Appendix C, Glossary; and a list of materials used while writing, Appendix D, Readings. Heritage of the Ideas In the late 1960s, Ivar Jacobson invented what later became known as use cases while working on telephony systems at Ericsson. In the late 1980s, he introduced them to the object-oriented programming community, where they were recognized as filling a significant gap in the requirements process. I took Jacobson's course in the early 1990s. While neither he nor his team used my phrases
goal and
goal failure, it eventually became clear to me that they had been using these notions. In several comparisons, he and I have found no significant contradictions between his and my models. I have slowly extended his model to accommodate recent insights. I constructed the Actors and Goals conceptual model in 1994 while writing use case guides for the IBM Consulting Group. It explained away much of the mystery of use cases and provided guidance as to how to structure and write them.Finally, while teaching and coaching, I saw why people were having such a hard time with such a simple idea (never mind that I made many of the same mistakes in my first tries!). These insights, plus a few objections to the Actors and Goals model, led to the explanations in this book and to the Stakeholders and Interests model, which is a new idea presented here. The Unified Modeling Language (UML) has had little impact on these ideas--and vice versa. Gunnar Overgaard, a former colleague of Jacobson's, wrote most of the UML use case material and kept Jacobson's heritage. However, the UML standards group has a strong drawing-tools influence, with the effect that the textual nature of use cases has been lost in the standard. Gunnar Overgaard and Ivar Jacobson discussed my ideas and assured me that most of what I have to say about a use case fits
within one of the UML ellipses, and hence neither affects nor is affected by what the UML standard has to say. That means that you can use the ideas in this book quite compatibly with the UML 1.3 use case standard. On the other hand, if you only read the UML standard, which does not discuss the content or writing of a use case, you will not understand what a use case is or how to use it, and you will be led in the dangerous direction of thinking that use cases are a graphical, as opposed to a textual, construction. Since the goal of this book is to show you how to write effective use cases and the standard has little to say in that regard, I have isolated my remarks about UML to Appendix A. Samples Used The writing samples in this book were taken from live projects as much as possible, and they may seem slightly imperfect in some instances. I intend to show that they were sufficient to the needs of the project teams that wrote them, and that those imperfections are within the variations and economics permissible in use case writing. The Addison-Wesley editing crew convinced me to tidy them up more than I originally intended, to emphasize correct appearance over the actual and adequate appearance. I hope you will find it useful to see these examples and recognize the writing that happens on projects. You may apply some of my rules to these samples and find ways to improve them. That sort of thing happens all the time. Since improving one's writing is a never-ending task, I accept the challenge and any criticism. Use Cases in The Crystal Collection This is just one in a collection of books, The Crystal Collection for Software Professionals, that highlights lightweight, human-powered software development techniques. Some books discuss a single technique, some discuss a single role on a project, and some discuss team collaboration issues.
Crystal works from two basic principles:
- Software development is a cooperative game of invention and communication. It improves as we develop people's personal skills and increase the team's collaboration effectiveness.
- Different projects have different needs. Systems have different characteristics and are built by teams of differing sizes, with members having differing values and priorities. It is impossible to name one, best way of producing software.
The foundation book for The Crystal Collection,
Software Development as a Cooperative Game, elaborates the ideas of software development as a cooperative game, of methodology as a coordination of culture, and of methodology families. That book separates the different aspects of methodologies, techniques and activities, work products and standards. The essence of the discussion, as needed for use cases, appears in this book in Section 1.2, Your Use Case Is Not My Use Case on page 7.
Writing Effective Use Cases is a technique guide, describing the nuts-and-bolts of use case writing. Although you can use the techniques on almost any project, the templates and writing standards must be selected according to each project's needs.
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