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Refunding Orders

Before you issue a refund, consider the following:

  • After you authorize a return request, you can wait until you receive the item back from the buyer before you issue a refund. If you prefer, you can allow the buyer to keep or discard the item even if you decide to issue a refund.
  • If the buyer returns the item to you damaged, or in a condition that is different from the condition in which you sent it, you have the option to issue a partial refund. If you decide to issue a partial refund, we recommend explaining this to the buyer in advance to help avoid misunderstanding or a possible A-to-z Guarantee claim.
  • If you described and listed the item accurately, but the buyer simply no longer wants it, you have the option to refund the item price but not refund the shipping costs.

For more information, see Managing Returns.

In case you accidentally refund the wrong amount or wrong order, see Refund Mistakes below.

Issuing a refund

To issue a refund, follow these steps:

  1. Locate the order you want to refund in Manage Orders.
    For more information about locating an order, see View & Search Orders.
  2. Click the Refund order button in the Action column.
    Alternatively, click the Order ID and then click the Refund order button on the Order Details page.
  3. Select a refund amount: full or partial.

To refund the full amount:

  1. Select the Full Refund tab.
  2. Required: Select the appropriate Reason for refund.
  3. Optional: Add a Memo to buyer.
  4. Optional: Add a Seller memo for your personal records.
    This allows you to track the actions youve taken on an order, including reasons for concessions and reminders of promises to buyers.
  5. Click the Submit Refund button.

Submitting the refund will automatically close any associated buyer return requests. You can contact the buyer from the closed orders section of Manage Returns.

To refund a partial amount:

  1. Select the Partial Refund tab.
  2. Required: Select the appropriate Reason for refund.
  3. In the Amount to refund column, enter the refund amounts. You can also refund gift wrap costs.
  4. Optional: Add a Memo to buyer.
  5. Optional: Add a Seller memo for your personal records.
  6. Click the Submit Partial Refund button.

When you manually generate a refund, it will sit in Pending status for up to two hours. This provides an additional buffer in case you accidentally refund the wrong amount or wrong order. This feature is available for manually generated refunds only. Refunds issued through feeds will continue to be processed immediately.

If everything is correct, no further action is needed on your part. If you made a mistake, see "Refund mistakes" below.

Submitting the refund will automatically close any associated buyer return requests.  You can contact the buyer from the closed orders section of Manage Returns. Note that the buyer has the option to open a new return request for the remaining amount.

To refund associated tax amounts, see Issue Multiple Refunds.

Refund mistakes

While in Pending status, you can cancel the refund by clicking "Cancel all pending refunds for this order." If you cannot see this link, then the refund has been released to the buyer and cannot be cancelled.

If this is the case, you can contact the buyer to see if they will allow their credit card to be recharged by Amazon. If the buyer agrees, ask them to contact Amazon Customer Service to request a recharge.

We can recharge the buyer's credit card for the order only if we receive the request directly from the buyer.

Once the customer's card has been recharged, the recharged amount will appear as a credit in your Payments account.

If you cancel a refund, we don't notify the buyer. We only notify buyers about refunds that are actually released.

Gift cards and gift certificates

If an Amazon.ca gift card or gift certificate was used to pay for all or part of an order, process the refund as you normally would. The gift card or gift certificate portion of the refund will be credited back to the buyer's Amazon.ca account and can then be used on a future purchase.

Related Topics:

Seller Support

Please use the e-mail address associated with your Amazon.ca Seller account.